What is an electronic invoice?
An electronic invoice is a document issued by certified invoicing software, which associates a qualified digital signature, ensuring the authenticity of the issue and the data entered. The electronic band phone number data process is completely digital: the issuance, sending, receiving and archiving of invoices all take place electronically. The aim of electronic invoicing is to simplify the processes related to the issuance of this type of document and combat tax evasion.
According to European Union Directive 2014/55, an electronic invoice is a document "issued, transmitted and received in a structured electronic format that allows for its automatic and electronic processing". In other words, if you issue an invoice, print it and send it to the customer by email, it is not an electronic invoice. In addition to the qualified digital signature, the data in this tax document must be entered into a predefined European template.
How does the Electronic Invoice work?
Using certified invoicing software, such as Vendus, it is possible to issue electronic invoices in the same way as traditional invoices. The difference lies in the qualified digital signature, which has the same validity as a paper signature, but is used to confirm the authenticity of this tax document.
The digital signature uses a certificate issued by a trustworthy entity. This ensures both the authenticity of the issue and the integrity of the data contained in the invoice. According to current legislation, the certificate must be contracted directly by the user, and it is no longer the responsibility of the billing programs to contract it.
Once issued, the electronic invoice must be sent directly by the company to the customer. Since electronic invoices are issued using certified software, the Tax Authority (AT) has direct access to these tax documents, which must be kept for 10 years in perfect condition. Learn how to choose the best invoicing software for your company .
Is Electronic Invoicing Mandatory?
Decree -Law 123/2018 established the rules for issuing and receiving electronic invoices in Portugal, as well as the model for implementing electronic invoicing. Order No. 49/2022-XXIII brought new dates for the implementation of electronic invoices, which would be carried out gradually until December 31, 2022, officially coming into force on January 1, 2023.
